DOT Audit Support

A Safety Audit is basically conducted to review the motor carrier’s records. It is designed to verify whether a carrier is following the basic safety management controls in accordance with the applicable Federal Motor Carrier Safety Regulations (FMCSRs), Hazardous Materials Regulations (HMRs), and related record-keeping requirements.

How a safety audit is conducted?

The audit will be conducted only by the certified FMCSA auditors at carrier’s place of business or electronically. The relevant documents have to be submitted online or via fax to FMCSA. The FMCSA will tell carriers which type of audit they have been selected for by phone or mail. Auditors may ask for the documents related to drivers and vehicles, as well as general operating procedures and record-keeping requirements.

What violations could automatically fail a carrier in the audit?

Some violations are considered egregious enough to cause the carrier to automatically fail the Safety Audit.

Alcohol and Drug Violations

• If no alcohol or controlled substances testing program has been followed by the carrier.
• If no random alcohol or controlled substances testing program has been followed by the carrier.
• If a driver has refused to test for alcohol or controlled substances.
• If a driver known to have alcohol concentration more than 0.04 or greater.
• If a driver has tested positive or altered or substituted for controlled substances.

Operators Violations

• If a driver found without a valid Commercial Driver’s License (CDL).
• If a disqualified driver is found performing duty.
• If a driver found with suspended, or cancelled CDL
• If a driver found to be medically unqualified.

Drivers Violations

• If any operating vehicle found without the required level of insurance.
• If any driver failed to maintain hours of service record.

Repair and Inspections Violations

• If no out of service repair reported in driver vehicle inspection reports.
• If a motor vehicle will not be annually inspected.
• If any vehicle found against the safety deficiencies.

After the audit, the carrier will receive written notification within 45days whether, he has passed the audit or not.